# Organization Settings

Configure and manage your organization's identity, contact information, and administrative settings

Source: https://docs.eugo.io/docs/platform/organization-settings/

---

Manage your organization's core information, contact details, and administrative functions from a centralized settings page.

## Overview

Use Organization Settings to configure your organization's identity, address, contact information, and websites. You can also perform critical administrative actions like transferring ownership or deleting the organization.

Access all organization settings from the **Settings** section in your organization's sidebar. Any changes you make apply organization-wide and affect all members and workspaces.

:::note
Only users with organization edit permissions can modify settings. Organization owners have additional access to transfer ownership and delete the organization.
:::

## Organization Identity

Your organization's core identity consists of two key fields:

- **Organization Name**: The display name for your organization
- **Unique Identifier**: A permanent identifier used to access your organization throughout the platform

### Update Organization Name

1. Navigate to **Settings** in your organization sidebar
2. In the **Organization Info** section, click **Update**
3. Enter your new organization name
4. Click **Submit**

:::note
The unique identifier cannot be changed after creation to maintain consistency across your organization's links and integrations.
:::

## Address Information

Add and manage physical addresses for your organization. Multiple addresses can be stored, each with a designated type.

### Address Fields

Each address includes:

- **Address Type**: Currently supports "HQ" (Headquarters)
- **Address**: Primary street address
- **Address 2**: Optional secondary address line (suite, floor, etc.)
- **City**: City or locality
- **State**: State, province, or region
- **Country**: Country name
- **Zip Code**: Postal or ZIP code

### Add or Update Addresses

1. Go to **Settings** in your organization
2. Find the **Address Info** section
3. Click **Update**
4. Click **Add address** to create a new entry
5. Fill in the address fields
6. Click **Submit** to save

You can add multiple addresses by clicking **Add address** again. To remove an address, click the minus icon next to the address label.

## Contact Information

Store multiple contact phone numbers for your organization with designated types.

### Contact Types

- **Office**: Primary business phone number
- **Cell**: Mobile contact number
- **Home**: Home or alternate contact

### Manage Contacts

1. Navigate to **Settings** in your organization
2. Locate the **Contact Info** section
3. Click **Update**
4. Click **Add contact** to create a new phone entry
5. Select the contact type from the dropdown
6. Enter the contact number
7. Click **Submit**

Remove contacts by clicking the minus icon next to each contact entry.

## Website Links

Add one or more website URLs associated with your organization.

### Add Websites

1. Go to **Settings** in your organization
2. Find the **Website Info** section
3. Click **Update**
4. Click **Add website link**
5. Enter the full URL (including `https://`)
6. Click **Submit**

Your website links will be visible to organization members and open in a new tab when clicked.

## Additional Emails

Configure additional email addresses to receive important notifications about your organization's account activity.

### What Notifications Are Sent

Additional email addresses receive the same notifications as the organization owner, including:

- Insufficient credits warnings
- Service suspension notices
- Service termination notices
- Service resumed confirmations
- Payment failures
- Payment received confirmations
- Invoice issued notifications
- Credits added confirmations
- Organization deletion started
- Organization deletion completed

### Configure Additional Emails

1. Navigate to **Settings**
2. Locate the **Additional emails** section
3. Click **Update**
4. Enter email addresses in the text area (one per line or comma-separated)
5. Click **Submit**

## Transfer Ownership

Organization owners can transfer ownership to another team member within the organization.

:::warning
Only organization owners can transfer ownership.
:::

### What Happens When You Transfer Ownership

When you transfer ownership:

1. The new owner receives full administrative control
2. They can manage all organization settings, billing, and team members
3. You lose ownership privileges unless they transfer it back to you
4. The transfer is immediate and permanent

### Transfer to Another Member

1. Go to **Settings** in your organization
2. Find the **Transfer Ownership** section
3. Click **Transfer Ownership**
4. Select a team member from the dropdown
5. Review the confirmation dialog carefully
6. Click **Transfer** to confirm

### Best Practices

- **Choose an active member**: Select someone with an active account who regularly uses the platform
- **Communicate the change**: Notify your team before transferring ownership
- **Document the transfer**: Keep a record of ownership changes for audit purposes
- **Consider alternatives**: If you need temporary delegation, consider adjusting role permissions instead

## Delete Organization

Permanently remove your organization and all associated data.

:::warning
Only organization owners can delete the organization.
:::

### What Gets Deleted

When you delete an organization:

- All workspaces and their data are permanently removed
- All team members lose access to the organization
- Billing history and invoices are archived for your records
- All organization settings are permanently deleted
- This action **cannot be undone**

### What Happens After You Start Deletion

After you initiate deletion:

- The organization enters a "pending deletion" state
- You have **3 days** before final deletion occurs
- Outstanding invoices are automatically processed
- Any remaining credits are refunded to your payment method
- Final deletion happens automatically after the 3-day period

### Delete Your Organization

1. Navigate to **Settings**
2. Locate the **Delete Organization** section (at the bottom)
3. Click **Delete Organization**
4. Read the confirmation dialog carefully
5. Type `DELETE` exactly as shown
6. Click the confirmation button

### Before You Delete

Consider these alternatives:

- **Transfer ownership** if someone else should manage the organization
- **Suspend workspaces** if you need temporary inactivity
- **Export data** if you need to preserve information
- **Review billing** to ensure all payments are settled

## What You Can Do

Your ability to view and modify organization settings depends on your role:

| What You Want to Do | Who Can Do It |
|---------------------|---------------|
| View settings | Any organization member |
| Edit organization name | Users with organization edit permission |
| Update addresses and contacts | Users with organization edit permission |
| Manage additional emails | Users with organization edit permission |
| Transfer ownership | Organization owner only |
| Delete organization | Organization owner only |

## Best Practices

### Keep Information Current

- Update contact information when team members change
- Maintain accurate addresses for billing and legal purposes
- Review additional emails quarterly to ensure notifications reach active recipients
- Remove outdated website links

### Security Considerations

- Limit organization edit permissions to trusted team members
- Regularly audit who has access to organization settings
- Use additional emails to ensure critical notifications aren't missed
- Document ownership transfers for compliance and audit trails

### Organizational Hygiene

- Use descriptive, professional organization names
- Keep address information complete for tax and legal compliance
- Maintain multiple contact methods for redundancy
- Verify additional emails are monitored regularly

## Related Features

- [Organizations](./organizations.md) - Overview of organizations and team management
- [User Management](./user-management.md) - Managing team members and permissions
- [Billing](./billing.md) - Payment methods, invoices, and subscription management
- [Activity Logs](./activity-logs.md) - Audit trail of all organization changes